Convictional

Travel Policy

This policy applies to all employees. In this context, “travel” refers to all travel outside of the city you typically work in and does not include travel to and from your typical work location.

Expense SOP

First, determine whether your travel is required for your role or self-led.

  • Required: team-wide onsites, in person client meetings, function onsites, etc.
  • Self-led: traveling to work with colleagues informally

If required

  1. Use a Rippling Credit Card, unless otherwise specified. - This should be requested ahead of your travels if self-directed, or will be assigned to you, if for required travel.
  2. Failing Rippling Cards, you can use the reimbursement function in Rippling, which will be paid out on your next payroll cycle after approval.

For personal vehicles

Please see the mileage policy.

For Rideshare

  • Take an Uber, Lyft or Waymo (recommended) assuming it’s the most cost effective method of travel (cost includes your time!)

Per diem

  • $75/ person / day
  • Paid in local currency

Lodging

  • Lodging cost should be equal to single occupancy in a mid-range hotel in the city you’re traveling to. Aim for $200-300.

Airfare

  • Direct flight, economy class
  • Travel under 2 days, no checked bags
  • Travel more than 1 night, 1 checked bag